Alternative Solution – Outlook with Exchange – When the Time Difference Too Great Notes: As mentioned above, this won’t work for those whose physical location is too far away from their exchange server. Enter your response in the Subject and Main Text Areaįrom here you can add any exceptions etc… and then click on Finish. Have the server reply using a specific messageĬlick on Specific Message – Leave To, CC and BCC blank. With specific words in the message headerĬopy and paste the text we saved before in the specific words – add any other days you wish at the same time Open up your Outlook Rules and create a rule with the following settings: We are now going to create a series of rules in Outlook for the specific days we wish to send an auto reply on. In this example we are going to copy Transport Wed, Whilst we are in the Internet headers, copy to a text document the bit which is highlighted above. Realistically however a few hours either side of this will work for what we are going to achieve as most people don’t work throughout the night. If you’re local computer is too far away from this it’s not going to produce accurate results. Looking at the internet headers we can see that the server’s time zone is +0000. An easy way to do this is to open up any email message in outlook, click on file and then properties. Step 1īefore we go any further we need to see what the time zone of our Exchange server is. As this is an advanced topic we will assume that you have a higher than average level of computer knowledge and will skip the basic commands. What we are going to do is set up a series of Exchange based rules in our Outlook based on the internet headers of incoming messages. If you’re in this boat you can try the alternative solution below. If you are using Office 365 it is quite possible that your mail servers time is on Greenwich mean time +0 so this method won’t work if you are on Office 365 and located across the world. There is one caveat with this method however and it will be based on the time zone of your exchange server.

In this solution we will look at how you can set up autoresponders in your Outlook which are run from the exchange server. Solution 1 – Outlook with Exchange / Office 365 Mail These methods work well for staff members who only work a few days of the week and keep on forgetting to turn on their out of office at the end of the day. This method is not perfect by any means however it will allow you to achieve the goal just the same. This article will show you how you can set up an autoresponder for Outlook 2016, 20 based on the day of the week.

Outlook out of office